How to Maintain General Journal

First open the Peachtree software and go to the tasks menu and select the option General Journal.

By clicking General Journal option following window will appear on your screen.

In this window you can see the GL Account column.

In this column select the account type in which account is debited and credited and in description column write the description of the entry.

Maintain inventory items

In Peachtree software we maintain inventory items. First we open the Peachtree software and click the  “maintain Manu ’’

By clicking the maintain and in which we select the inventory items then the new window will be open.

Enter the new information in the header field.

·         ITEM ID

·         DESCRIPTION

In which enter the unique information.

Item class, this identifies the item class of this item. They tell what type of inventory you concern with.

After filling the header information then we fill the general information.

In which fill the description like, for sales or for purchase.

Set the price level for any item

Item tax type like, regular or exempt

Last unit cost

SELECT Cost methods for any item like, FIFO, LIFO AND AVERAGE METHODS. 

Select GL sales account, GL inventory account, GL cost of sales account added by lookup button.

Item type whether perishable   nature or not location of the item in godawn.

Weight of the items.

In which we also fill the other information.

·         Qty On hand

·         QTY AVAILABLE

·         Qty of sales order

·         Qty of purchase order

 Mention the buyer id, preferred vendor id. and the minimum stock ,reorder qty.

After that then click the custom fields

In which enter the following information

·         Alternate vendor

·         Substitution

·         Special note

And then click the history

Credit memo sales return

First we open a Peachtree Accounting Software. Then we select the task menu in which select the credit memo.

By clicking credit memo following window will be appear on your screen.

First we select the customer ID. If we have not the customer id Then 1st we make the Customer Id.Then we can select the customer Id in credit memo. And write the credit no. and also write the customer PO number.

  

After that we enter the quantity, item and write the description of product then we enter the unit price then press enter to calculate the total amount.

 Purchase order

Maintain the purchase order open the Peachtree software and selects the option task. In which the following information is given. select the purchase order

By clicking purchase order following window will be appear on your screen

In this window enter the following information

·         Vendor id

·         PO no.

·         Quantity

·         Items

·         Unit price

·         amoun

Purchase received inventory:

Open the Peachtree software and select the option task. The following option is given:

By clicking purchase/Receive Inventory following window will be appear on your screen

in the above window 2^nd tab is not open and when we will select vendor id,terms and other information also will save at the time of maintain vendor account and 1^st tab will open.

Select po (purchase order that you are placed for this inventory) the window will like this.

How to maintain Vendor

First of all open Peach tree software and existing company then select maintain option then following window will be open.

Then select vendor option then following window will be appear on your screen

                                                                           

Firstly we select general head in which we record contact information, account no, address, city, country, e mail, fax, telephone etc. Then we select purchase defaults then following window will be appear on your screen.

By clicking purchase default head we record purchase representative, purchase account, tax ID no, ship via like courier etc. Now we select custom fields then following window will be open.

In custom fields we record office manager, account rep, special note etc and in blank box we save extra information about vendor. Now we select history then following window will be open.

In history head we save vendor previous record for example vendor since, last invoice date, last invoice payment, last payment date etc.

How to Maintain Vendor Credit Memo:

First open the peachtree softwear and select the task menu in which select vendor credit memo

By clicking vendor credit memo following window will be appear on your screen

In this window following option is given:

Select the vendor id and the person to whom return the goods. When select the vendor id the window will shown as follows:

After selecting the id then write the invoice no. which we use when inventory received. when we select the invoice no. the quantity will shown which we received.

How To Maintain Sale Quetos

First open the Peachtree software after click the tasks and open the quotes

This window is open and enters the all information

 

Enter or select a customer ID to associate with this invoice. Once an ID is selected, the customer's default information--including billing and shipping addresses, sales account, ship method, payment terms, and sales tax code-appears. To display a list of existing customers, type?

Quote Line Items Quantity: Enter the quantity sold of this item. Once the quantity is entered, it is multiplied by the unit price to determine the amount. This appears for only the Product invoice template. Item: Enter or select the item ID for each line item. This appears for only the Product invoice template. To display a list of existing items, type? In this field, or select the Lookup button. To add a new item, type + or double-click the field. This appears for only the Product invoice template.  Description: Enter up to 160 characters for the description. Selecting the button displays the full-length description if it is longer than the first line. GL Account: Enter or select the General Ledger income account number to use when recording this sale. If you enter an item number, the sales account you entered for the item in Maintain Inventory Items will be the default. If you do not select an inventory item, the customer's default G/L sales account will be used. Note: If you have the Hide General Ledger Accounts global option activated, the G/L account field will not appear. You must select the Journal button to display or change the account ID.  Unit Price: You can either accept the number that defaults here when you entered an inventory item, or enter a new number. The names of the price levels that appear when you open the drop-down list can be customized in Maintain Default Information for Inventory Items. Tax: This identifies the item's sales tax type. Enter a ? to display a list of different tax types. Amount: Peachtree Accounting calculates the amount by multiplying the quantity by the unit price.

 

And all information saves

How To Maitain The Sale Order

First open the sale order

This new window is open and put the all information

Customer ID Enter or select a customer ID to associate with this sales order. Once selected, the customer's default information--including billing and shipping addresses, sales account, ship method, payment terms, and sales tax code--appears. To display a list of existing customers, type?

How to make Payment to Vendor

To make payment vendor go to task menu and select the option payment

By clicking payment a new window will be appear on your screen

First enter the vendor id to whom the payment will be made and then fill the respective check #. After that enter the date on which the payment is made. If you are making payment with in discount period then the discount head will show the respective discount amount that you are getting in this way

If payment is made after the discounted period then discount head will show nothing and you will have to make full payment. As shown below

If you made payment with in discounted period then you have a purchase discount in your chart of accounts. This account shows company’s other income.

And the last in last column ( pay) use check mark to show payment is made.